Vaughan International Music Festival (VIMF) Privacy Policy

The Vaughan International Music Festival (“VIMF”, “we”, “our”, or “us”) is committed to protecting your privacy and safeguarding your personal information in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

This Privacy Policy applies to all users of our website (www.myvimf.com), event attendees, volunteers, applicants, and partners.

Information We Collect

Information You Provide Directly

We may collect personal information that you voluntarily provide, including:

• Name
• Email address
• Phone number
• Mailing address
• Social media handles
• Event registration details
• Volunteer applications
• Scholarship applications (including the VIMF Creative Futures Scholarship)
• Vendor or partnership inquiries

Information Collected Through Forms

We use Google Forms and other digital tools to collect application and registration data. Information submitted through these forms is stored securely through Google’s systems and is used solely for the intended purpose of the form (e.g., applications, registrations, communications).

Automatically Collected Information

When you visit our website, we may automatically collect:

• IP address
• Browser type and device information
• Pages visited and time spent on the site
• Referring URLs

This data is collected through cookies and analytics tools.

How We Use Your Information

We use your information to:

• Process and review scholarship and volunteer applications
• Communicate festival updates, event details, and announcements
• Manage registrations, partnerships, and operations
• Improve our website, content, and user experience
• Send newsletters or promotional communications (you may opt out at any time)
• Comply with legal obligations

Advertising & Analytics

We use Meta (Facebook and Instagram) and Google Ads to promote the festival and reach relevant audiences.

These platforms may use cookies, pixels, and similar tracking technologies to:

• Measure ad performance
• Deliver targeted advertisements
• Understand user behavior and engagement

These third-party platforms may collect and process data in accordance with their own privacy policies. We do not control how they use this data once collected through their tools.

You can manage your ad preferences through your browser settings or directly within these platforms.

Cookies

Our website uses cookies to:

• Enhance your browsing experience
• Analyze website traffic
• Support marketing and advertising campaigns

You may disable cookies through your browser settings, though some features of the site may not function properly.

Sharing of Information

We do not sell, rent, or share your personal information with sponsors or third parties for marketing purposes.

We may share your information only with:

• Trusted service providers (e.g., website hosting, email platforms, Google services)
• Legal authorities if required by law

All service providers are expected to maintain appropriate safeguards for your information.

Data Security

We take reasonable administrative, technical, and organizational measures to protect your personal information from unauthorized access, loss, misuse, or disclosure.

However, no method of transmission over the internet is completely secure.

Retention of Information

We retain personal information only as long as necessary to:

• Fulfill the purpose for which it was collected
• Meet legal or regulatory requirements

Your Rights

You have the right to:

• Request access to your personal information
• Request corrections to inaccurate information
• Withdraw consent to communications
• Request deletion of your data where applicable

To make a request, please contact us using the information below.

Children’s Privacy

Our services are not directed to children under the age of 13 without parental or guardian consent. If we become aware that information has been collected without proper consent, we will take steps to delete it.

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

Contact Us

If you have any questions or concerns about this Privacy Policy, please contact:

Vaughan International Music Festival (VIMF)
Email: [email protected]